Inventory

Products

Open Dashboard → Inventory and click Add Product. A product has:

• name — display name.
• sku — stock-keeping unit, used for lookup at the POS.
• category — free-form grouping.
• price — sale price; currency follows your workspace default.
• cost — optional, used for margin reports.
• stock_quantity — current units on hand.
• min_stock_threshold — trigger for low-stock alerts.

You can also add products by scanning a supplier invoice. The AI extracts product lines and offers to create new products or update existing SKUs.

Plan limits

Stock movements

Click a product and choose Record Movement. Every movement is logged with a timestamp, actor, and optional note — building an audit trail you can export.

• received — stock added from a supplier.
• sold — stock removed via POS. Created automatically when you sell.
• returned — customer return; stock is added back.
• adjusted — manual correction, e.g. after a stock take.
• transferred — moved between stores (Enterprise multi-location).

Low-stock alerts

When stock_quantity falls below min_stock_threshold, ScanLedger:

• Pushes an in-app notification to the Owner and any team member with inventory permissions.
• Sends an email if notifications are enabled.
• Highlights the product on the inventory dashboard.

Multi-location inventory

On Enterprise, products can live in multiple stores. Each stock movement is tied to a store_id, and transfers between stores are tracked as a pair of outgoing and incoming movements.

Reports

The inventory dashboard surfaces:

• Total stock value at cost and at sale price.
• Units moved by period (day, week, month).
• Top sellers and slowest movers.
• Low-stock items requiring reorder.

All reports can be filtered by date range, category, store, or product, and exported to CSV.

Next steps

• Point of Sale — sell your inventory.
• Bank reconciliation — match supplier payments to invoices.