Documentation

Welcome to ScanLedger docs

ScanLedger is an AI-powered business data platform that unifies document capture, inventory, point of sale, bank reconciliation, and analytics into one product. These docs cover how every feature works, end to end.

What is ScanLedger?

ScanLedger is built for shop owners, operators, and accountants who want one platform instead of five. Every document scanned, sale processed, or statement reconciled becomes structured, searchable data that your whole team can work with.

  • Capture. Photograph or upload any receipt, invoice, or handwritten note and get structured data back in seconds.
  • Analyze. Turn captured data into datasets you can filter, chart, and chat with.
  • Operate. Run your inventory, POS, and bank reconciliation on top of the same data.

How to use these docs

Pick a topic below — each page covers one feature in depth, with how-it-works concepts, step-by-step instructions, plan limits, and troubleshooting.

New to ScanLedger? Start with the Quickstart. Already signed up? Jump straight into the area you care about.

Quickstart

Scan your first document and explore the dashboard in 5 minutes.

Document scanning

How OCR works, supported formats, confidence scores, and batch uploads.

Document templates

Reusable structures with typed fields, layouts, stamps, and PDF/DOCX export.

Datasets

Schema-aware tables with filters, stats, search & replace.

AI chat

Ask natural-language questions against your datasets.

Inventory

Products, stock movements, low-stock alerts, and reports.

Point of Sale

Sell, manage receipts, split payments, and void workflow.

Shifts

Staff shifts tied to POS with cash reconciliation.

Bank reconciliation

Match statements to receipts, invoices, and sales — no bank API required.

Expected payments

Track what is owed and match it to incoming deposits.

Folders & files

Organize files and search with semantic AI.

Team & permissions

Roles, workspaces, and activity tracking.

Billing & plans

Paystack, Stripe, proration, and scheduled downgrades.

Security

Encryption, auth, AI data handling, and responsible disclosure.